The Columbia Orchestra seeks an experienced Executive Director who is creative, organized, goal oriented, and passionate about the arts.
Based in Columbia, the Columbia Orchestra is a community orchestra in its 45th season with 85-100 members. In FY17, the Orchestra formed a partnership with the Columbia Jazz Band to expand its musical offerings. A recent strategic planning process confirmed the organization’s three-part mission to foster lifelong appreciation of, enthusiasm for, and participation in music by providing high-quality musical performances, educational resources, and opportunities for local musicians to perform great music. The Orchestra performs not only the masterworks of the classical repertoire but also works by today’s new generation of composers. Annual offerings currently include an Orchestra Series of four classical concerts and one Symphonic Pops concert, a free Chamber Series, a Family Series including Young People's Concerts and Family Holiday Concerts, and a free outdoor summer pops concert. The Jazz Band offers a Jazz Series and participates in local outdoor concerts and festivals. The Orchestra offers several educational programs including local pre-school programs, in-school concerts and instruction for elementary school children, open rehearsals, and pre-concert discussions. The Orchestra is led by Music Director Jason Love and the Jazz Band by Music Director Fred Hughes. Pre-pandemic, the organization reached an annual audience of 15,000. In FY22, over 11,000 people enjoyed the Orchestra’s in-person and virtual offerings. The Orchestra is led by a 15-member Board of Directors and operates with an annual budget of approximately $328,000.
The Executive Director is the administrative leader of the organization and works closely with the Music Directors and Board of Directors to achieve the organization’s mission. The individual is a collaborative leader who serves as the primary spokesperson and ambassador for the organization, maintaining a positive professional reputation in the local community. This salaried position is part-time, requiring approximately 25 hours/week not including concerts and other events. Regular evening and weekend availability is required. The Executive Director reports to the Board of Directors.
Roles and Responsibilities
Responsibilities of the position include, but are not limited to, the following:
Board of Directors
Participate in all meetings of the Board of Directors; prepare and present reports as required
With the Nominating Committee, help to identify and recruit qualified candidates for Board membership
Keep the Executive Committee and Board informed of finances, operating and development activities, and personnel matters
In conjunction with the Board and Music Directors, provide input on the creation, implementation, and annual review of the Strategic Plan
In coordination with the Music Directors, translate strategic goals and objectives into realistic annual program initiatives consistent with the budget of the organization
Maintain positive and productive working relationships with the Music Directors to assist in the achievement of artistic objectives
Oversee all administrative elements of Orchestra concert and rehearsal logistics including contracting venues and guest artists and purchasing/renting music and equipment in coordination with the Music Director and Production Assistant
Hire and supervise staff and volunteers including part-time Marketing Manager and Production Assistant
Plan, organize, and support educational programs in conjunction with the Music Director
Oversee concert program production
Manage the office including associated infrastructure and software
Maintain adequate liability, worker’s compensation, and Directors and Officers insurance
Demonstrate good time and priority management while maintaining flexibility to changing circumstances
Financial Planning & Management
Prepare the annual budget in consultation with Music Directors and Finance Committee for Board approval; execute all activities within that budget
Process revenue and expenses in accordance with Generally Accepted Accounting Principles
Manage bi-weekly and monthly payroll
Plan and execute the annual appeal; engage with donors and patrons at concerts and events to achieve a broader base of support
Prepare and submit grant applications and reports to foundations, corporations, and government agencies
Ensure that all contributions are acknowledged; maintain accurate records of contributions
With support from the Development Committee, ensure adequate resources for the organization through identification of sponsorships, grants, and other contributions
Coordinate concert program advertising including sending solicitations and sending invoices
Develop and execute the Annual Marketing Plan to achieve earned income goals from subscription and single ticket sales through the creation of well-designed and effective print and electronic media
In conjunction with Marketing Manager, oversee box office and front-of-house for all concerts, ensuring a high level of customer service
Raise community awareness and reach of the organization through advocacy with audience, funding organizations, media, local professional associations, and other community arts organizations
Bachelor’s degree required; advanced degree preferred; background in music or other arts desired
At least 5 years of leadership and management experience with an orchestra, performing arts or other nonprofit organization
Demonstrated excellence in organizational, managerial, and communication skills
Strong financial management experience and reporting skills
Solid computer skills including Word, Outlook, Excel, PowerPoint; experience with Quickbooks, Canva, social media platforms, ArtsPeople desired
Send resume, cover letter, and salary requirements to email@example.com by July 15 for best consideration. No phone calls please.
The salary range for this position is $40,000-$46,000. The Orchestra also offers a matching SIMPLE IRA contribution and paid time off
The Columbia Orchestra is an equal-opportunity employer that welcomes any qualified applicant and values diversity, equity, access, and inclusion.